When an agency agrees to take corrective action in response to a protest, and re-evaluates offerors, does this constitute discussions? The Government Accountability Office (“GAO”) gives a definitive “no” unless certain conditions are met.
Quality Technology, Inc. B-420576.3, June 30, 2022.
The Department of Health and Human Services issued a solicitation for task order proposals for operation of an Information Technology Service Desk. After evaluation of initial proposals, discussions and evaluation of revised proposals, the agency issued an order to Quality. Two unsuccessful offerors protest that award at GAO, and in response to the protests, the agency agreed to re-evaluate proposals and make a new source selection decision. In so doing, the agency did not reopen discussions, and did not give offerors an opportunity to submit revised proposals. After the re-evaluation, the agency issued a task order to Sparksoft and Quality protested.
The first two grounds of protest concerned the price evaluation, which GAO dismissed as untimely in one case, and an allegation that the second was not a legally sufficient basis of protest.
The third ground of protest was that the Agency’s consideration of facts contained in Sparksoft’s protest constituted discussions, which the agency conducted unequally with only Sparksoft. Quality alleged that “the Agency clearly used Sparksoft’s protest as additional information to impact its corrective action and re-evaluation of offers.” The GAO found no basis to consider the merits of this protest, and dismissed it. FAR 15.306 describes a range of exchanges that may take place when an agency decides to hold discussions. The “acid test” of discussions is that the agency provides the offerors with an opporunity to revise or modify their proposals. Quality never alleged in its protest that Sparksoft was given the opportunity to revise or modify its proposal—simply that Sparksoft engaged in discussions with the agency merely by submitting a protest to the GAO. GAO noted that Quality never pointed to any procurement statute or regulatioon to supports its view that the mere submission of a protest amounts to discussions with the agency. GAO could find not such legal authority. Accordingly, GAO dismissed this ground of protest because it failed to set forth a legally sufficiency basis for protest.
Takeaway. If a competitor files a protest, and the agency considers it, that does not result in discussions. However, if that offeror is allowed to submit proposal revisions as a result of the protest, then all offerors must be granted a similar opportunity.
For other helpful suggestions on government contracting, visit:
Richard D. Lieberman’s FAR Consulting & Training at https://www.richarddlieberman.com/, and Mistakes in Government Contracting at https://richarddlieberman.wixsite.com/mistakes.Other Articles on Discussions
DISCUSSIONS WERE NOT MEANINGFULDISCUSSIONS-HIGH PRICE OR UNREASONABLE HIGH PRICEOfferors – Don’t Introduce New Weaknesses In Proposals After DiscussionsIMPROPER DISCUSSIONS: AGENCY TREATED NEUTRAL PAST PERFORMANCE AS “INCREASED RISK” WITHOUT MENTIONING IT IN DISCUSSIONSIMPROPER AGENCY DISCUSSIONS AND MIS-EVALUATION OF PAST PERFORMANCECOMPETITOR’S FILING OF A PROTEST DOES NOT CONSTITUTE DISCUSSIONSDISCUSSIONS MUST ADDRESS DEFICIENCIES AND SIGNIFICANT WEAKNESSES OF ALL OFFERORSADVISING OFFEROR 3 TIMES IN DISCUSSIONS THAT ITS PRICE EXCEEDED THE FUNDS AVAILABLE IS NOT MISLEADING
